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Background Check & Fingerprinting

Morgan County School Board Policy and Georgia State Law require that all classified and certified

staff undergo fingerprinting and a criminal records check at the time of employment. This requirement applies to all employees of the Morgan County Charter School System (MCCSS), including part-time, substitute and temporary employees.

Procedures for obtaining the criminal records check are provided below.


New Hires

Classified Positions

Includes Pupil Transportation, Maintenance, Custodial, School Nutrition and Clerical must complete the criminal records check prior to the first day on the job.

Certified Positions

Includes Administrators, Certified Educators and Paraprofessionals must present documentation of a criminal records check prior to the first day of employment or the first interaction with students whichever comes first.

Instructions for completing criminal records check can be found on the New Employee Onboarding website.

Existing Employees

Classified Positions

Includes Pupil Transportation, Maintenance, Custodial, School Nutrition and Clerical employees will undergo a repeat criminal records check every five years for the length of employment.

Certified Positions

Includes Administrators, Certified Educators and Paraprofessionals will undergo a repeat criminal records check at the time of certificate or license renewal in accordance with state law and Professional Standards Commission requirements.

Non-Employees

Includes Volunteers, Visitors and Contracted Services. MCCSS have identified three (3) categories for determining required records check. Upon request, the non-employee will be required to complete a form and present a driver’s license.

Category 1- Sex Offender Registry

Includes School Visitors, Lunch Visitors, Day Field Trips, PTO Meeting Attendees, Volunteers at Fairs, Readers in the Classrooms, Speakers in Classrooms, and Party Helpers.

Process:

This is managed in each school's main office by utilizing a software called Raptor. The school will ensure individuals in this category is compliant.

Category 2 - GA Criminal History Record Information (CHRI)

Includes Classroom Volunteers, Overnight Field Trips, School Day Fundraiser Coordinators, Cheerleader/Sports Assistants, Band Camp Assistants, Mentors, Youth Apprenticeship Supervisors, and Other Volunteer Situations.

Process:

The School Administrator, Mentor Coordinator or CTAE Director aids individuals in the process and provide the appropriate paperwork to complete. Forms will be provided to the Human Resources department to be processed. Note: The CTAE Director coordinates the off-campus volunteers associated with Work Based Learning (WBL). The Mentor Coordinator coordinates the records check for the mentor program.

Category 3- Fingerprint and GA CHRI

Includes Community Coaches, Contracted Professionals working with students, Contracted Assistants handling system money.

Process:

Individuals in this category follows below procedures for obtaining the criminal records check. Note: The Athletic Director will ensure Community Coaches are compliant.

    1. Report to the Morgan County Board of Education located at 1065 East Avenue Madison, Georgia 30650. You are responsible for the cost for fingerprint processing. Bring with you a cashier’s check or money order payable to Board of Education in the amount of $39.25. Please note: The charge of $39.25 will not be reimbursed.
    2. Contact the Morgan County Sheriff’s Office at (706) 342-1507 to make an appointment and identify yourself as a volunteer/contractor with the BOE. The sheriff’s office is located at 1380 Monticello Road in Madison, Georgia. Appointments are available Monday – Friday at 10:30 a.m., 11:30 a.m., 12:30 p.m. and 2:30 p.m. Please allow an hour for the appointment. Please note: Wait time for an appointment can be up to two-weeks. You will be required to present the original receipt to the sheriff’s officer to verify payment.

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